Required Field Trip Documentation

Trip leads must complete the following (1-6) documentation prior to taking students into the field.

1. Review the UW Field Operations Safety Manual
2. Create a Field Safety Plan
3. Make a list of participants (xlsx)
4. Have participants acknowledge risk (pdf), collect forms
5. Ask participants to read these guidelines (pdf), distribute and collect student conduct forms as needed (overnight or longer trips, if desired for shorter trips)
6. Email field trip documentation to Kristan Evans () at least 5 business days before your trip.

Additional private emergency information form (pdf)
Have non-UW participants complete this form (pdf)

See the Main Office Resources for additional policies related to field trips.

Fee Waivers

• National Parks Academic Waiver Request – Institution Statement
• NPS Waiver Request
• NPS Waiver Request – Glacier National Park
• NPS Waiver Request – Grand Canyon National Park
• NPS Waiver Request – Olympic National Park
• NSP Waiver Request – Mount Rainier
• UW Letter of Accreditation for National Park Academic Waiver Requests
• Washington Ferry Waiver Request

Resources

• ESS Departmental Guidelines for Designing and Implementing Fieldwork Accessibility Accommodations
• Toilet Stops in the Field – Educational guidelines and best practices regarding toilet stops and menstruation in field settings.
• UCAR
• UW Global Travel – you may need this link to register your international trip with UW.