Purchasing Procedures

Purchase order requests should be the main way to purchase items. Non-travel reimbursement should always be a last resort.

If you need us to make a purchase on your behalf, please submit a Purchase Request, which will be processed by the ESS fiscal team. Be sure to attach all required documents, such as product links, quotes, itemized invoices, and delivery addresses. Providing detailed information about the items or materials needed and the desired delivery date is essential. This helps the fiscal office process your request efficiently, ensuring you receive the items on time.

This page includes information on requesting different types of purchases (non-equipment <$10,000, purchases and contracts >$10,000, equipment purchases >$5,000) as well as information on package delivery, receiving packages, and packing slips.

Non-Travel Reimbursement Procedures

This page is for reimbursement of goods that have been purchased on behalf of UW (e.g., food, classroom materials, supplies for an event, etc.). They are for rare occasions when other procurement methods are not an option. Reimbursements should be done as a last resort. Non-travel reimbursements will be processed through the College of the Environment’s eFAST team, using the TREQ system.

See this page for information on non-travel reimbursements such as for supplies, services, memberships, or other out-of-pocket purchases, examples of reimbursement types and required supporting documentation, and the 60-day reimbursement policy.

Travel Resources & Reimbursement

This page is to assist department travelers through the travel process while adhering to the University of Washington and ESS travel policies. All travel reimbursements will be processed through the College of the Environment’s eFAST team, using the TREQ system.

Page includes information regarding requirements for registering foreign travel, paying and booking airfare, lodging, meals, conference fees, and other travel costs, and the 60-day reimbursement policy.

Meals Reimbursement Policy

This page details the Department’s Meal Reimbursement Policy.

Shipping

This page details the Department’s procedures for domestic and international shipments, as well as instructions for freight shipping.

Procurement Card

Coming soon.

This page contains the Department’s Procard Policy and information and requirements on verifying procard purchases in Workday.

Fiscal FAQs & Policies

This page includes frequently asked questions (e.g., what is an itemized receipt, what is a business purpose?) and miscellaneous department fiscal policies.

TREQ (Travel & Expense Request System) for Reimbursements

TREQ is the College of the Environment’s internal system for tracking and approving purchases, reimbursements, and travel-related expenses.

As of 12/8/2025, ALL ESS reimbursements (travel and non-travel) will be processed through the College’s eFAST team, using TREQ.
Purchasing is not currently supported in TREQ and has a different process.

Submit a TREQ request

About TREQ

TREQ (Travel & Requisitions) is the UW College of the Environment’s system for tracking and managing requests requiring review, approval, and action by the College Fiscal Office, eFAST. Faculty and staff use TREQ to:

• Ensure proper review and approval of transactions
• Follow policy, ensuring accurate accounting, and expedite reimbursements.
• Provide visibility into request statuses, so users and ESS fiscal staff have a clear record of outstanding requests.

Only those who have active employment with UW can obtain TREQ access, including faculty, staff, ASEs, and some fellowship holders (depending on the type of fellowship). If you believe you should have TREQ access but don’t, please contact .

TREQ Video Tutorials

See here for College of the Environment training videos on how to submit Travel and Non-Travel Reimbursement Requests.

TREQ Training Videos

Need More Help?

If you would like further help with TREQ, please email Hazel Valdez () to set up an appointment.