This page includes all policies and procedures pertaining specifically to the Department of Earth and Space Sciences. Policies and procedures pertaining to the College of the Environment can be found on its intranet. The University’s policies and procedures can be found in its policy directory. For questions and concerns about the following policies and procedures, please contact an ESS staff member.
Computing
- Printer Toner Reorder Policy – Currently being revised
- Listserv Policy
Curriculum and Courses
- ESS Curriculum Committee Policies and Procedures – describes the charge of the ESS Curriculum Committee, responsibilities of the committee members, course change process and deadlines, and general process for reviewing degree programs. More guidance on creating course portals can be found in the link below.
- Curriculum Guidelines for Earth & Space Sciences Faculty – Guidelines for faculty on creating or changing courses, including tips for using the Curriculum Management (CM) system, required components for syllabi, and deadlines.
- Academic Integrity Policy for Syllabus (College of the Environment)
- Academic Misconduct Guidelines for ESS Instructors – Alleged instances of Academic Misconduct are referred to the Dean’s Office for investigation and adjudication, see link below.
- Academic Misconduct Policy and Process (College of the Environment)
- Attendance and Participation Policy for Syllabus (College of the Environment)
- ESS Course Fee and Refund Policy
- ESS Syllabus, Grading, and Course Guidelines – Guidelines for ESS instructors regarding syllabi, grading, course evaluations, and other course considerations.
- Sample Syllabus
- Designing a Course Syllabus (College of the Environment)
- Disability Accommodation Statement for Syllabus (College of the Environment)
- Disability Accommodation Policy (College of the Environment)
- Increasing Course Evaluation Response Rates (College of the Environment)
- Proposing a New Course (College of the Environment)
Facilities
Please see the Building Information and Facility Resources page for resources.
Field Trips
- ESS Department Field Camp Admission Policy – This policy describes the criteria that will be used by the instructors to make field camp admission decisions when demand for one or both courses exceeds the course capacity
- ESS Field Trip Documentation Policy
- Vehicle Insurance Policy
Financial
- Graduate Student Recruitment Expense Policy
- Misc. Travel Expenses Receipt Waiver Policy – travel receipt waiver on misc. receipts less than $75
Faculty
- Acting Chair Policy
- Adjunct and Affiliate Faculty Appointments Policy
- Advisor-Student Guidelines & Dispute Resolution (coming soon)
- Affiliate Graduate Faculty Appointment Policy
- Annual Faculty Activity Reports Policy
- Emeritus Office Space Policy
- Faculty activity reports (intranet) – All faculty must submit an annual faculty activity report each year.
- Faculty Mentoring Policy
- Faculty Partial Reemployment After Retirement Policy
- Graduate Students on Departmental Committees Policy
- Merit Evaluations for ESS Faculty
- Peer Teaching Evaluations – Guidelines on the procedure for peer teaching evaluations
- Policy on Teaching Obligations for Professional Leave
- Retention Offer Policy (coming soon)
- Summer Quarter Faculty Meeting Policy
- Teaching Buyout Policy
- Teaching Equity Policy
- Use of Departmental Space Policy
Grants
Please see the Research Grants & Contracts page for resources.
Main Office
Students (Graduate)
- Advisor-Student Guidelines & Dispute Resolution
- Annual Committee Meeting Requirement – All graduate students must meet with their supervisory committee at least once a year and must document that the meeting has occurred.
- ESS Graduate Student Administered Email Listserv Use Guidelines
- General Exam Policy
- GSAR (Graduate Student Activity Report) – All graduate students submit an annual activity report during spring quarter.
- Graduate Student Fellowship Supplement Policy
- MESSAGe – Technical Report Guidelines
- Prelim Exam Policy